MSAD #29 Music Boosters Meeting • February 8, 2010

1. I.Notes from last meeting
   

2. II.Treasury report
   
   
   
   
   

3. III.OLD BUSINESS
   

1. A.No fundraising jazz dinner
   

2. B.Paid out scholarships: $2,750
   

3. C.Chair people volunteered for events: District and State Vocal Jazz
   

4. D.Food: Leslie Ross, Dina Currier: (District & State)
   

5. E.Tally/Awards: Michelle VanTasel (District and State)
   

6. F.Festival Chairpeople: Liz Anderson, Michelle Daigle
   
   

4. IV.NEW BUSINESS
   
   

1. A.District Vocal Jazz Festival: March 18 3:30-8:00pm
   

1. 1.Concessions and holding area for all groups in cafeteria
   

2. 2.Warm up room: library
   

3. 3.Registration: hallway outside auditorium
   

4. 4.Set pieces: hallway near auditorium/history area
   

5. 5.Judges room for dinner: teachers room near lobby
   

6. 6.Students earn credit for helping with concessions, running/guiding and stage work.
   HELPERS NEEDED: District tickets/registration table: Jennifer Crandall, Michelle Sullivan, Nan Mills, still need door people.  Tally: Michelle Van Tassel Judges: Peggy McGary, will also check on timers. Food: Dina Currier and Leslie Ross, Students: guide, run, work concessions, work on stage.
   
   

2. B.Junior High Musical - Doo-Wop Wed Widing Hood
   

1. 1.Performance March 24 @9am during school for peers, March 25 @7pm for parents.
   

2. 2. Parent backstage help: one parent per date (or a pair).  Is there a parent who’d be willing to find helpers for March 18, 22, 23, 24 (during day and one at night), 25 (performance), April 10
   

3. 3.Ticket sellers (No concessions) Presale before show only 6pm: Peggy McGary
   
   

3. C. State Vocal Jazz Festival April 10 ALL DAY, set up April 9 3pm-9pm
   

5. ORGANIZATIONAL PLAN: Mr. F will provide a list of suggested departments and people that will be in charge of each area.  The chair people of each area will work together and also find their helpers.  Here are some of the following departments and helpers that already volunteered.  The music department will be able to guide and provide help on all of these.
   

1. 1. 1.Festival Chair people: Liz Anderson and Michelle Daigle
      

   1. a)Copying judges packets
      

   2. b)Staffing registration area
      

   3. c)Checking in groups/collecting late payments
      

   4. d)Working with State Vocal Jazz Vice President
      

   5. e)Overseeing festival
      

   6. f)Room layout
      

   7. g)Make signs for hallways and on street
      

   8. h)Make name badges
      

   2. 2.Programs/tickets:___________________needs chairperson
      

   1. a)Find ticket sellers
      

   2. b)Responsible for cash boxes
      

   3. c)Make sure we have two-four colors of hand stampers
      

   4. d)Find a crew of volunteers to fold and staple programs.
      

   3. 3.Facilities: Marybeth DiMarco
      

   1. a)Oversee all rooms and equipment needs (work with music staff)
      

   2. b)Put up all signs
      

   3. c)Find set up crew on Friday
      

   4. d)Find tear down crew on Saturday night
      

   4. 4.Tally/printing awards:  Michelle VanTasel
      

   1. a)Find crew to assist with tallying
      

   2. b)Responsible for printing awards/laptop necessary
      

   5. 5.Concessions: Dina Currier, Leslie Ross, Jennifer Crandall, Peggy McGary
      

   1. a)Responsible for cash boxes: lots of change!
      

   2. b)Setting menu
      

   3. c)Ordering all food and supplies
      

   4. d)Finding all equipment needed
      

   5. e)Finding workers
      

   6. f)Set up on Friday
      

   7. g)Sales crew all day 7am-10pm on Saturday
      

   6. 6.Festival Performance rooms: Judges/timers/announcers/door people: Julie Delano?
      

   1. a)Food for their judges room, breakfast, snacks, lunch and dinner
      

   2. b)Find workers to assist in both rooms
      

   3. c)Find timers, announcers, door people
      

   4. d)Keep room running on time, keep judges happy
      

   7. 7.Flowers/T Shirts:_________________needs chairperson
      

   1. a)Responsible for cash box
      

   2. b)Find volunteers to help with flowers: Michelle Vantasel, Denise Hannigan
      

   3. c)Order T-shirts (student design)
      

   4. d)Find workers to man tables and work all day Saturday
      

   8. 8.Oversee student workers during festival : ______________________needs chairperson
      

   1. a)Help assign students to various departments
      

   2. b)Check in student workers at beginning of shift
      

   3. c)Check out student workers after shift
      

   4. d)Keep students working, reassign as needed
      

   5. e)Students earn credit, but can only work in designated areas
      

6. 
   

4. D. Boston Trip 2010-2011: Start earning credits this year.  If we travel next year, the approximate cost will be around $30,000-45,000.  Prices are not locked in.  We need lots of parents and lots of fundraising.
   

1. 1.Boston Trip: Tentative Cost Breakdown (2 day trip), 140 total traveling: $30,300.  Input from students and chaperones: $14,000 ($100 per participant).  Raise: $16,300
   

2. 2.Bus: $6,500
   

3. 3.Six Flags/Festival: $7,500
   

4. 4.Blue Man Group Tickets: $9,100
   

5. 5.Two meals: $2,800
   

6. 6.One night hotel:  $4,400 (bus travels back to Houlton after Six Flags)
   
   

5. V.Future Dates: Next meeting: Wednesday March 10th, 7:00pm Music Room
   Moved to Wednesdays for March and on April 7.